Minute of 40th AGM, OA, held on 12 April 2016

Wednesday 12 April 2017 at 10h00

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Minutes of the 40th Annual General Meeting of the Odenwald Association held on Tuesday, 12th April 2016 in the Municipal Buildings, Falkirk

Present: Andy Christie (Chair), Walter Simms(Vice-Chair), Charlie Tibbles (Treasurer), Anne Simms (Secretary), Gray Allan, Isabella Allan, Christine Gannon, Joe O’Hanlon, Christine Webster, Elaine Wilson, Kathryn Grainger, Jean Tait, Emma Gillanders, Provost Pat Reid, Joe Detlaff, Rod Aird, Fiona Aird, Neil Durning, Lynda Kenna, Greg McCara, Terry Hunter

Apologies: Neil Clark, Laura Jenkins, Mark Allison, Myra Christie


Andy Christie welcomed everyone to the meeting, commenting on the good turnout, and
announced that the meeting was quorate. He thanked everyone, members and friends of the Association, who had helped to make the 2015 – 2016 session, the Association’s 40th anniversary year, a success.

Minutes of the 39th Annual General Meeting

The minutes of the 39th Annual General Meeting were moved as a correct record by Lynda Kenna and seconded by Elaine Wilson and thereupon approved.

Matters Arising

There were no matters arising.

Secretary’s Report

Anne Simms handed out copies of her report and gave a quick resumé of the year’s events, including the three visits to the Odenwald, the 40th Anniversary celebrations, the participation in the Airth Highland Games, the social events, and the new website. She commented that, although we had gained some new members this session, we had lost two long-standing members, Sheila Simpson and Peter Lamont. The report was accepted by the meeting, moved by Gray Allan and seconded by Isabella Allan.

Treasurer’s Report

Charles Tibbles handed out copies of the Income and Expenditure Account for the year 2015 – 2016, and told the meeting that the accounts were currently with the auditor. He noted that significant expenses were incurred in connection with the 40th Anniversary celebrations and the development of the website, but pointed out that the Association now has promotional material and improved web presence to raise the Association’s profile. He informed the meeting that he had applied for grant funding but had been unsuccessful. Provost Pat Reid suggested applying to the Council’s twinning fund in future. Charles Tibbles thanked Neil Durning for his help over the year. The report was moved by Rod Aird, seconded by Fiona Aird, and thereupon approved.

Election of office bearers

Andy Christie informed the meeting that he had been hoping to stand down as Chairman but that, as there were no other candidates for the post, he would agree to take on the role for another year, on condition that it would be his last. The Constitution advises 3 years to be the maximum in post. Elaine Wilson suggested that, if anyone felt they might be able to take on the role next year, they could shadow Andy for this year, and that Andy could delegate more of his duties. Anyone interested in this should speak privately to Andy.

Office bearers

Chair Andy Christie moved by Greg McCarra, seconded by Gray Alan
Vice-Chair Walter Simms moved by Neil Durning, seconded by Joe O’Hanlon
Secretary Anne Simms moved by Joe Detlaff, seconded by Lynda Kenna
Treasurer Charles Tibbles moved by Lynda Kenna, seconded by Joe Detlaff

As there were no other nominations, all were duly elected.


Christine Gannon and Willie Anderson had previously informed Andy Christie that they wished to step down from the Committee.

Joe Detlaff moved by Gray Allan, seconded by Walter Simms
Gray Allan moved by Andy Christie, seconded by neil Durning
Lynda Kenna moved by Greg McCarra, seconded by Fiona Aird
Mark Allison moved by Anne Simms, seconded by Neil Durning
Emma Gillanders moved by Joe Detlaff, seconded by Elaine Wilson
Kathryn Grainger moved by Walter Simms, seconded by Andy Christie (Kathryn wished to consider before finally committing herself).

Membership Fees

Although this was not discussed at the last Executive Committee meeting, Andy Christie
suggested that the fees should remain the same at £10 or £5 for retired/unwaged for the next session and the meeting agreed. The membership fees are now due and the secretary will send an email to inform members of this.

Programme 2016 – 2017

Andy Christie asked for ideas for speakers for the November, February and March meetings. Members suggested the following:-

A speaker from the Créteil side of the Twinning Association
Kayleigh Boardman to talk about her trip to Africa
An update on the Helix and/or Falkirk tourism in general
Film night

Any Other Business

The Association has the chance to take part in the Tryst Festival in May, walking in the Parade on the Saturday and/or taking part in the Top of the Town Quiz. The secretary will ask if members are interested via email.

Airth Highland Games take place on Saturday 23rd July and volunteers are needed to man the gates, and the OA Bottle Stall which will run if there are enough people. (Final decision to be made at the May meeting). Some members have already come forward, and the secretary will ask for more volunteers via email. There will be visitors from the Schottland Vereinigung that weekend as they will be on a fact-finding mission ahead of their Anniversary Games in 2017.

Minute of OA 14 February 2017

Saturday 08 April 2017 at 11h59

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Minute of Meeting of Odenwald Association
held on Tuesday, 14th February 2017 at 7.00 p.m. in Municipal Buildings, Falkirk

Present: Andy Christie (Chair), Walter Simms (Vice-Chair), Anne Simms (Secretary), Charlie Tibbles (Treasurer), Kathryn Grainger, Sylvia Koenig-Erich, Gray Allan, Isabella Allan, Emma Gillanders, Joe Detlaff, Jean Tait, Lynda Kenna and Greg McCarra.

Apologies Christine Gannon, Joe O’Hanlon, Elaine Wilson, Pat Reid, Rod and Fiona Aird, Terry Hunter, Mark Allison, Neil Clark, Christine Webster, Neil and Dolleen Durning

1. Welcome and Speaker

Andy welcomed everyone to the meeting and extended a special welcome to the speaker for the evening, Keith Jones, a volunteer with the Helix park, and his wife. Keith gave an interesting and informative illustrated talk about the regeneration of this area of Falkirk. The Helix has been even more successful than its creators could have hoped for, winning awards and attracting visitors from the local area and from all corners of the globe. Gray Allan gave the vote of thanks. (A more comprehensive account can be found on the website).

The members then enjoyed refreshments and took part in the raffle which raised £46.

2. Minutes of Previous Meeting

The Minute of the previous meeting held on 11th November 2016 was approved as a correct record, proposed by Gray Allan and seconded by Jean Tait..

3. Matters Arising

Andy stated that most of the matters arising would be covered in the Secretary’s report.

4. Secretary’s Report

There are still gaps in the Association minutes which have to be identified and filled before a complete set can be handed over to Falkirk Council Archives.

Walter has now designed business cards and some were handed out to anyone who thought they might be useful.

There will be several opportunities to take part in the Tryst Festival in May, the parade, the quiz night, and a possible publicity event.

The May meeting will take the form of a canal trip with the Seagull Trust. There is only one place left, unless someone cancels, and Anne will be looking for the payment (£10) at the next two meetings.

The Association will be manning the entry gates again at the Airth Highland Games (22nd July) and also running a Bottle Stall. Volunteers are required and also a supply of bottles.

A decision still has to be made about the visit to the Odenwald, whether to go over for the Schottische Nacht in August, or the Winzerfest in September. Andy is hoping a final decision can be made by the March meeting.

The Secretary will send out an email to all members containing the above information and asking for volunteers, payments, etc

5. Treasurer’s Report

The Treasurer reported that the bank balance stands at £1,875.77 before the evening’s raffle takings and a £25 donation to the Helix were taken into account. Andy asked members to think about ways in which the funds could be used.

6. Twinning Website

Anne and Myra are still struggling to upload the minutes to the website without losing all the formatting. There is now a report on the website of the visit by the two German students who came over last year.

7. Any Other Business

(a) Schottland Vereinigung Board No official notification has been received, but unofficially Andy has been told that the new chairman is Rüdiger Holschuh, vice-chair is Dr. Michael Reuter, and the treasurer is Rainer Müller.

(b) Andy has heard from the Fire Brigade Orchestra in the Odenwald. They are looking to come over in August 2018. Andy is pursuing inquiries with Falkirk Community Trust, Scottish Waterways, Falkirk Delivers and other interested parties. Nothing concrete (accommodation, hospitality, etc.) can be put in place until more information as to possible numbers is known.

8. Date of Next Meeting

It was agreed that the next meeting would be held on Tuesday 14th March at 7.00 p.m. in the Municipal Buildings, Falkirk, and the speaker will be Kayleigh Boardman.

Minute of OA 8 November 2016

Saturday 08 April 2017 at 11h41

Categories :

Minute of Meeting of Odenwald Association
held on Tuesday, 8th November 2016 in Municipal Buildings, Falkirk

Present: Andy Christie (Chair), Walter Simms (Vice-chair), Anne Simms (Secretary), Emma Gillanders, Jean Tait, Willie Anderson, Sylvia Koenig-Erich, Rod and Fiona Aird, Kathryn Clark, Neil Durning, John Richardson and Joe Witcombe (Antonine Guard), Christine Gannon and Joe O’Hanlon

Apologies: Elaine Mitchell Wilson, Joe Detlaff, Gray and Isabella Allan, Charlie Tibbles (Treasurer), Dolleen Durning, Neil Clark, Christine Webster

Welcome - Andy welcomed everyone to the meeting and introduced John Richardson and Joe Witcombe from the Antonine Guard Roman History Society, who now wish to join the Association after attending Hanne Stuckert’s talk at Falkirk Library. Andy then explained that the evening’s speaker, Kayleigh Boardman, was unable to attend but hoped to give her talk at a future meeting.

Minute of last meeting 11/10/16 – this was proposed as a true record by Walter Simms and seconded by Jean Tait.

Matters arising –

Falkirk Tryst Festival – the Association was too late to take part this year (apart from the quiz) but Andy suggested the possibility of joining with the Créteil side of the Twinning Association to have a presence at next year’s Festival.

Airth Highland Games – Andy thanked Joe O’Hanlon for his organisation of the Bottle Stall and expressed the hope that enough volunteers would come forward to make next year’s Games equally successful. Next year’s Games will be on 22nd July.

Programme for this session – Anne handed out ‘Dates for your Diary’ to those people who had not received one, pointing out that the March meeting’s speaker could be Kayleigh Boardman instead of a speaker from the Créteil twinning.

Secretary’s report – Anne asked everyone to add their names to lists for the annual dinner at the Cladhan Hotel, the proposed canal cruise in May, and the August or September choice of visit to the Odenwald. She showed the meeting three copies of ‘Deutsche Schottland-Bilder’, a collection of essays by Germans about Scotland. These were donated by Renate Wolf for members of the Association. Sylvia borrowed one to read.

Treasurer’s report – in the absence of the Treasurer, Anne reported that the bank balance stands at £1,675.39, after paying for Odenwald Association business cards. Andy thanked Walter for designing and organising the printing of these. Membership cards were handed out to everyone who had already joined. Andy announced that he had just received a cheque for £150 from the Airth Highland Games Committee as a donation for the Association’s help with manning the gates.

Twinning website – Anne reported that there has been a slight hitch in uploading the approved minutes from the May meeting to the website. Anne and Myra are working to resolve this problem. The German students who were over here in July have not yet sent in their report. Christine Gannon will write to remind them.

Any other business – there were no new items raised.

Date of next meeting – Tuesday, January 10th 2017 which will be the Annual Dinner at the Cladhan.

Andy then invited John Richardson to tell the meeting a little bit about the Antonine Guard. John founded this in 1996 to interpret the history of Roman occupation of this area, particularly to schools and young people. They have been to Germany several times and are keen to explore the Roman heritage of the Odenwald region. John offered to promote the Odenwald Association via their website.

The meeting concluded with refreshments and a fundraising raffle which raised £30.

Minute of Meeting of OA 11 October 2016

Monday 25 April 2016 at 15h32

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Minute of Meeting of Odenwald Association Open Evening held on 11th October 2016 at 7.00 p.m. in Municipal Buildings, Falkirk

Present: Walter Simms (Vice-Chair), Anne Simms (Secretary), Charlie Tibbles (Treasurer), Christine Gannon, Joe O’Hanlon, Jean Tait, Joe Detlaff, Emma Gillanders, Gray Allan, Isabella Allan, Sylvia Koenig-Erich.

Apologies Andy and Myra Christie, Terry Hunter, Neil and Kathryn Clark, Neil and Dolleen Durning, Elaine Wilson, Mark Allison, Laura Jenkins, Christine Webster.

1. Welcome

Walter welcomed everyone to the first meeting of the session, and extended a special welcome to Sylvia, who heard about the Association at Hanne Stuckert’s Limes talk at Falkirk Library.

2. Minutes of Previous Meeting

The Minute of the previous meeting held on 10th May 2016 was approved as a correct record, proposed by Jean Tait and seconded by Charlie Tibbles

3. Matters Arising

(a) Falkirk Tryst Top of the Town Quiz - the Association fielded a team for this and came fifth overall after a most enjoyable contest.
(b) German students on Work Experience – Christine Gannon reported on the three week visit by two German girls in July. The girls worked at Municipal Buildings, in Falkirk libraries, Callendar House, and the Kelpies. In their free time, Association members took them to the Trossachs, St. Andrews, Airth, and Balloch Games. They were very well looked after at the new B and B. One of the girls will write a report for the website. Anne thanked Christine for her hard work in organising and co-ordinating the visit.
(c) Airth Highland Games – as usual, members took turns manning the gates, and helping on the Association Bottle Stall, which proved to be very popular and raised £408 for OA funds. Joe O’Hanlon was thanked for his hard work preparing the bottles for the stall. It had been hoped that visitors from the Odenwald would be attending but no-one was able to come over.
(d) Programme for this session – speakers are booked for November, February and March. There will be no meeting in December and the annual Dinner will be in January. The AGM will be in April. A canal trip is proposed for the May meeting. Anne handed out copies of ‘Dates for your Diary 2016 - 2017’.
(e) Big Roman Week – Hanne Stuckert came over from the Odenwald to give three talks about The Limes. The visit was organised by Friends of Kinneil and funding was arranged by Provost Pat Reid from the Twinning Fund. Association members entertained her in her free time, attended the talks, and took her to and from the airport. Thanks to everyone who helped with this.

4. Secretary’s Report

Anne reported that the last Executive Committee meeting had discussed the proposal to lodge Association minutes with Falkirk Council Archives but there were found to be some gaps. Gray Allan has some copies of minutes and will check once there is a comprehensive list of missing dates. Andy has heard from the Fire Brigade Orchestra who are interested in establishing a twinning link. They are hoping to come over in August 2018.

5. Treasurer’s Report

The Treasurer reported that the current bank balance is £1,785.67. The Association currently has eight waged members, eleven unwaged and one corporate member. Anyone who has not paid will be contacted soon.

7. Twinning Website

As the minutes of the last meeting (10th May) have been approved, Anne can now upload them to the website. This will be standard practice from now on.

8. Any Other Business

(a) Canal trip/ visit to Germany - Anne asked members to put their names down if they are interested in the Canal trip in May, and to say whether they would prefer to visit the Odenwald for Schottische Nacht in August or for the Winzerfest in September. The lists will be made available at the November meeting as well.
(b) Raffle and Refreshments – the raffle raised £21. Provost Pat Reid was able to join us for refreshments at the end of the meeting.

9. Date of Next Meeting

It was agreed that the next meeting would be held on Tuesday, November 8th at 7.00 p.m. in the Municipal Buildings, Falkirk.




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